Manage PPWR supplier data and supporting documents

The data sheet has arrived. Which packaging does it belong to?

A specification arrives by email, the test report is held by purchasing and the declaration of conformity is in another folder. At the latest when a customer asks, someone has to bring the files together and check their references.

PakPruvo helps you store documents in the product context and assign them to appropriate objects. From Professional, you can also maintain supplier contacts and link suppliers to packaging components.

Discuss storage and assignment · View plans

For purchasing, quality assurance and product owners

This page is for teams that obtain packaging data from suppliers, review documents and compile information for customers or internal checks. It is particularly relevant when several suppliers contribute to one packaging configuration or specifications change regularly.

Problems you can address

Contacts and documents are stored separately

Supplier management lets you record names, countries, contact details and notes, among other information. Packaging components can have supplier references. The contact is then available alongside the data that raises questions.

One document is used for several parts

A general data sheet does not automatically cover every use. In PakPruvo, you specify a reference when assigning a document, for example to a product, component, material or supplier. Your team checks whether its content covers the specific use.

A new specification replaces the previous basis

You must check which data and documents are affected. New files can be assigned and packaging data edited. For shared packaging data, the library supports working with selected versions from Professional.

Example: one jar, three suppliers

For a filled product, you obtain the glass container, closure and label from different companies. The components each receive their own information. For example, you store the glass specification with the container, the closure documents with that component and a material specification for the label with its reference.

If the closure coating changes, your team can review the associated data and documents specifically. A new file does not automatically confirm that the previous declaration still fits.

From the supplier's response to an assigned document

You request documents through your existing communication channels. PakPruvo is used for subsequent storage and assignment.

1. Establish needs: Identify which components lack information or evidence.
2. Request documents: Contact the supplier through your existing channels and identify the relevant packaging or specification.
3. Store files: Record available documents in the product context and maintain status and validity information.
4. Select a reference: Assign the document to the appropriate product, component, material, supplier or declaration of conformity. Custom fields can also serve as references.
5. Review content: Check that the document, data version and intended use match. Clarify outstanding questions with the supplier.

Which documents may be relevant?

• Technical specifications and material data sheets.
• Test reports and supplier evidence.
• Documents concerning recycled content or recycling claims.
• Drawings and other product- or packaging-related documents.

Document type, status and validity details help classify them. Which documents are required and whether they are sufficient depends on the packaging, use and applicable requirements.

What an assignment means

An assignment makes the selected reference of a document visible. It is not an automatic review of its content. A recycled-content value in a material row, for example, is not confirmed merely because a document has been stored against the supplier.

The technical connection between the value, specification and evidence must be apparent from your data and the document's content. This work creates a data and document basis for your technical documentation.

Questions about supplier data and evidence

Can suppliers upload their own documents?

A separate supplier portal is not part of the functionality described here. Your team receives the documents and maintains them in PakPruvo. Supplier communication takes place through your existing channels.

Does PakPruvo review uploaded PDFs?

Uploading a file does not technically validate it. Your team checks its content, scope and, where appropriate, signatures or references to standards.

Do our supplier documents become public?

Internally stored evidence does not automatically appear on the public product page. An issued declaration made available for publication can be offered there separately for download.

Can we export all evidence as an audit ZIP?

From Professional, the audit export contains structured data, the change log and available issued or superseded declaration PDFs. Internally stored supplier documents and test reports are not automatically included in this package as files.

Discuss your path from supplier to product record

Tell us which departments are involved, which documents are typical and where questions arise today. We will go through how you can organise this information and these documents in PakPruvo.

Request a discussion about evidence management

Further information

• Packaging data and components
• Technical documentation
• Documenting recycled content

Your company remains responsible for selecting and technically assessing the documents. General PPWR information is provided by the European Commission.